Effectively organizing and controlling members and groups is essential for making the most of BlackVue Fleeta’s fleet management features. This guide outlines adding and removing members, assigning roles, creating groups, and managing permissions in Fleeta.

Understanding roles in Fleeta

Fleeta uses roles to determine what each user can do:

• Owner: Full control; can create/delete groups, invite or remove members, assign roles, and manage cameras.
• Admin: Manages one group and its dashcams; cannot invite or delete other Admins.
• Driver: Assigned to a single dashcam; has limited access to fleet and group management.

Adding members

1. Go to Members:
   In the Fleeta web or app interface, select “Members” from the sidebar menu.
2. Invite a member:
   • Click + Invite Member.
   • Enter the member’s email address.
   • Choose a role: Admin or Driver (only Owners can invite Admins).
   • Click Send Invite.
3. Invitation process:
   • The invited member receives an email and must accept within 3 days.
   • Pending status is shown until acceptance.
   • Expired invitations must be deleted before re-inviting.

Note: The assigned role (Admin or Driver) cannot be changed later. To amend a role, delete and re-invite the member.

Removing members

• To remove a member, select the user from the Members list and click ... on the right side of Status column and then tap Delete.

• To batch-remove, tick the box on the left of the Name column to select multiple members and click Delete  that appears on the top of the Name column.

• Removing a member also removes their assignments but does not affect other member data.

Creating and managing groups

1. Create a group:
   • Go to “Groups” > Add Group.

   • Enter a group name and click Add.

     

2. Assign admins and drivers:

   • Open a group from the Groups list.
   • Click + Add (Admin section) to appoint an Admin (optional; only one per group)

   

   • Click +Add to add dashcams from the list of dashcams added in the fleet account.

   

   • Assign Drivers to cameras in the group (up to three drivers per camera) by taping the person icon and the list of drivers will appear.

   

   • Assign via checkboxes or search for users/cameras easily.

    

3. Edit or delete groups:
   • To rename or remove a group, use the options on the group’s detail page.
   • Deleting a group unassigns but does not delete its members.

Deleting one group

Deleting multiple groups

If a camera or driver is removed from a group, both remain available in the fleet and can be assigned elsewhere.

Handling pending or expired invitations

• Invitations not accepted within 3 days will expire.
• Expired or pending members still occupy a slot—delete them to free up space and resend invitations as needed.

Best practices

• Assign clear roles and group names for easy management.
• Regularly review group membership and reassign or remove users who no longer need access.
• Always delete expired or unaccepted invitations to prevent slot issues.
• For large fleets, use groups to separate teams, vehicles by region, or operational units.

Managing Fleeta members and groups properly ensures secure, organized, and effective oversight of your vehicles and team.